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In development

Billaxy for department stores.

Department stores run several categories and counters at once, with staff access and reporting that need to hold together across all of them.

Start with core billingSee every business type

Core billing available now; size-and-colour variants of one product, and barcode scanning at the counter in development.

Sample

Sample Department store

GSTIN 33XXXXX0000X1Z5 · Tiruchirappalli

TAX INVOICE
Sample invoice lines
ITEMQTYAMOUNT
Cotton bedsheet set4 set₹2,600.00
Kitchen storage set3 pc₹1,440.00
Kids school bag5 pc₹2,600.00
Taxable value
₹6,640.00
GST @ 18%
₹1,195.20
Total
₹7,835.20

LOW-STOCK ALERT

Cotton bedsheet set (double)

reorder from supplier

SENT ON WHATSAPP

Invoice sample

PDF delivered to the customer

What running a department store is actually like

  1. The problem

    Many categories

    Clothing, household goods and more, each with its own catalogue.

    How Billaxy helps

    Hierarchical categories and brands, organised however the shop needs.

  2. The problem

    Multiple staff

    Several people billing at once, with different access levels.

    How Billaxy helps

    Roles built from permissions, with every change kept in an audit trail.

These answers use the shared Billaxy core, which works today. Still in development for department stores: size-and-colour variants of one product, and barcode scanning at the counter.

Features

Everything the platform gives a department store.

Billaxy's features are shared across every trade; what a trade changes is which modules are switched on by default and a few product fields. What is built is shown with a tick; what is not is marked Coming soon.

Billing & invoicing9 items
  • GST invoices, with 0% GST lines for non-GST items
  • Quotations that convert to invoices, with revisions
  • Sales orders and delivery challansComing soon
  • Credit notes with the stock effect reversedComing soon
  • CGST/SGST/IGST split by place of supply
  • Discount coupons applied at billing
  • Invoice PDF, and sharing on WhatsApp or email
  • Barcode scanning at the counterComing soon
  • Shift-wise cashier billingComing soon
Inventory8 items
  • Current stock, and every movement recorded
  • Reorder levels, reorder suggestions and low-stock alerts
  • Out-of-stock filtering
  • Typo-tolerant product search
  • Multiple warehousesComing soon
  • Branch-wise stock and transfers (Premium)
  • Expiry and batch trackingComing soon
  • Physical stock count and adjustmentComing soon
Purchases & suppliers7 items
  • Supplier bills recorded straight into stock, with part payments
  • Supplier price comparison and price history per product
  • Supplier bill import from CSV or Excel, with preview before confirm
  • Supplier payments and a purchase register
  • Supplier credit limits and terms
  • Purchase orders and goods receipt (GRN)Coming soon
  • Supplier bill import from PDF or a photoComing soon
Customers6 items
  • Customer profiles with purchase and payment history
  • Credit limits, credit days and receivables ageing
  • A full ledger: invoices, payments, credit notes and cancellations
  • Payment-due reminders on WhatsApp, SMS or email
  • Customer groups and segmentsComing soon
  • Loyalty points and rewardsComing soon
Finance5 items
  • Full, partial, initial and later payments
  • Business expenses, with categories and receipts
  • Revenue, cost of goods sold, gross and net profit
  • Multiple bank accounts and QR codes on an invoice
  • Expected-versus-actual cash reconciliationComing soon
Employees & access5 items
  • Roles built from permissions, not job titles
  • Two-factor sign-in with backup codes
  • Every change kept in an audit trail
  • Cost prices hidden without the right permission
  • Shift and attendance trackingComing soon
Reports5 items
  • Day book, receivables ageing, stock valuation
  • Purchase register and GST summary
  • GSTR-1 offline-tool JSON for the return period
  • Every report as PDF or Excel
  • Smart insights: slow-moving, overstock, reorder, demand trend, bought-together (Premium)
Smart & automatic6 items
  • A daily business summary, sent automatically at 8:30pm
  • Automatic low-stock and payment-due checks
  • Nightly backups, and an on-demand export (Premium)
  • Restore from a backupComing soon
  • Smart Substitute: in-stock alternatives when a product is out (Premium)
  • Nearby Discovery: opted-in nearby shops, never their price (Premium)
Customer engagement4 items
  • Invoice, quotation and reminder shared on WhatsApp with one tap
  • Email and SMS notifications
  • Offers and coupon campaigns to customer groupsComing soon
  • Purchase-cycle reminders ("usually buys again in 30 days")Coming soon
Grow with your business3 items
  • Multi-branch: branch stock, transfers and branch-wise reports (Premium)
  • Subscription plans that unlock more as the shop grows
  • Multiple separate businesses on one accountComing soon

See it

What the screen looks like.

Real screenshots are being prepared.

Nothing is shown here rather than a placeholder image standing in for a real one.

Pricing

Start on Basic, and move up when the shop needs more than one branch or deeper reports. See the full breakdown and monthly price.

See pricing

Questions

Asked by department store owners.

Can a department store use Billaxy today?

Yes, for the core. Register and choose "General retail" as your business type. The shared billing, stock, purchases, customers, suppliers, payments and reports run for a department store today. Discount coupons are switched on by default, and more than one branch is available on the Premium plan. Still in development for this trade: size-and-colour variants of one product, and barcode scanning at the counter.

Can I bill GST and non-GST items?

Yes. GST is set per line, so taxed items and 0% (non-GST) items can sit on one invoice. Every invoice prints as a Tax Invoice; a separate Bill of Supply format is not built yet.

Can I track customer outstanding?

Yes - a full customer ledger with receivables ageing, for every customer.

Can I share bills on WhatsApp?

Yes, with one tap - it opens the customer's own WhatsApp chat with the invoice attached. No API, no credential.

Is my data kept apart from other shops?

Yes. Each shop is separated on the server, on every request, using the signed-in session.

Start core billing for your department store today.

Core billing available now; size-and-colour variants of one product, and barcode scanning at the counter in development. Free trial - card required when you register.

Start with core billing

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