Ready

Hardware ERP - Complete Hardware Business Management Solution

Billaxy for hardware shops.

Hardware ERP is the complete hardware business management solution within Billaxy, and it is ready today: locks, hinges, fasteners, handles, door closers, tools and building hardware, each with its own brand, size and finish, from the counter bill to the books.

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Sample

Sample Hardware shop

GSTIN 33XXXXX0000X1Z5 · Tiruchirappalli

TAX INVOICE

Sample invoice lines
ITEM	QTY	RATE	AMOUNT
Cement 50 kg	10 bag	₹380	₹3,800.00
TMT bar 12 mm	120 kg	₹62	₹7,440.00
PVC pipe 1 inch	8 len	₹210	₹1,680.00

Taxable value: ₹12,920.00
GST @ 18%: ₹2,325.60
Total: ₹15,245.60

LOW-STOCK ALERT

SS door hinge 4 inch

reorder from supplier

SENT ON WHATSAPP

Invoice sample

PDF delivered to the customer

What running a hardware shop is actually like

The problem
Look-alike products
A dozen hinges that look the same on the shelf but differ in size, finish or brand.
How Billaxy helps
Products carry brand, size, material, colour and finish, plus typo-tolerant search at the counter.
The problem
Supplier price changes
Purchase prices move often, and the shop needs to know before the next sale, not after.
How Billaxy helps
Supplier bills recorded with the price paid, plus a price history per product - the price is on the record, not in memory.
The problem
Customer credit
Regular contractors buy on account, and the balance needs to be exact, every time.
How Billaxy helps
Customer credit limits and credit days, with receivables ageing by customer.
The problem
Reorder timing
Fast movers like screws and fasteners run out without warning if nobody is watching the shelf.
How Billaxy helps
Reorder levels and low-stock alerts, so the shop sees it before the shelf is empty.

Hardware ERP

Ready

Complete Hardware Business Management Solution. Ready today.

What a hardware shop gets on Billaxy today - every item below is built into the product.

Product managementBrand, size, finish and custom attributes per product, typo-tolerant search, and import from a sheet with preview.
Inventory and stock movementsCurrent stock, every movement recorded, stock adjustments, reorder levels, low-stock alerts and reorder suggestions.
PurchasesSupplier bills recorded straight into stock, part payments to the supplier, and bill import from CSV or Excel.
Sales invoicesFast counter billing, cancellation with a reason, and a full invoice history.
GST billingGST set per line and split into CGST, SGST or IGST by place of supply; non-GST items billed at 0% on the same invoice.
QuotationsQuotations with PDF, converted into the invoice once the customer confirms.
Customers and outstandingCustomer ledger and statement, credit limits, a credit check at billing, and receivables ageing.
SuppliersSupplier records and contacts, with credit terms and payments against each bill.
PaymentsFull, partial and later payments, with the balance on every invoice kept exact.
Price historyEvery price change per product, and what each supplier charged.
ReportsDay book, receivables ageing, stock valuation, purchase register, GST summary, GSTR-1 JSON and a profit summary - each as PDF or Excel.
PDF invoicesPrintable invoice PDFs, with a choice of bill designs, bank details and a payment QR code.
WhatsApp and email sharingInvoices and payment reminders sent on WhatsApp or email - WhatsApp opens the customer's own chat, no API needed.
Tally exportSales, purchases, parties and stock items exported as Tally XML for the accountant.
Discount couponsCoupons and discounts applied at billing.
Projects and site labourSite-wise projects with materials, expenses and payments, plus workers, attendance and worker payments.
Multi-branch and stock transferBranch-wise stock and transfers between branches (Premium).
ExpensesBusiness expenses with categories and receipts, in the day book alongside sales.
Offline invoicesKeep billing when the internet drops; invoices sync once the connection is back.
Substitute suggestionsIn-stock alternatives offered when the asked-for product is out.
BackupsNightly backups of the shop, and a backup you can download any time.
Security and staff accessTwo-factor sign-in, roles built from permissions, and every change kept in an audit trail.

Features

Everything the platform gives a hardware shop.

Billaxy's features are shared across every trade; what a trade changes is which modules are switched on by default and a few product fields. What is built is shown with a tick; what is not is marked Coming soon.

Billing & invoicing9 items

GST invoices, with 0% GST lines for non-GST items
Quotations that convert to invoices, with revisions
Sales orders and delivery challansComing soon
Credit notes with the stock effect reversedComing soon
CGST/SGST/IGST split by place of supply
Discount coupons applied at billing
Invoice PDF, and sharing on WhatsApp or email
Barcode scanning at the counterComing soon
Shift-wise cashier billingComing soon

Inventory8 items

Current stock, and every movement recorded
Reorder levels, reorder suggestions and low-stock alerts
Out-of-stock filtering
Typo-tolerant product search
Multiple warehousesComing soon
Branch-wise stock and transfers (Premium)
Expiry and batch trackingComing soon
Physical stock count and adjustmentComing soon

Purchases & suppliers7 items

Supplier bills recorded straight into stock, with part payments
Supplier price comparison and price history per product
Supplier bill import from CSV or Excel, with preview before confirm
Supplier payments and a purchase register
Supplier credit limits and terms
Purchase orders and goods receipt (GRN)Coming soon
Supplier bill import from PDF or a photoComing soon

Customers6 items

Customer profiles with purchase and payment history
Credit limits, credit days and receivables ageing
A full ledger: invoices, payments, credit notes and cancellations
Payment-due reminders on WhatsApp, SMS or email
Customer groups and segmentsComing soon
Loyalty points and rewardsComing soon

Finance5 items

Full, partial, initial and later payments
Business expenses, with categories and receipts
Revenue, cost of goods sold, gross and net profit
Multiple bank accounts and QR codes on an invoice
Expected-versus-actual cash reconciliationComing soon

Employees & access5 items

Roles built from permissions, not job titles
Two-factor sign-in with backup codes
Every change kept in an audit trail
Cost prices hidden without the right permission
Shift and attendance trackingComing soon

Reports5 items

Day book, receivables ageing, stock valuation
Purchase register and GST summary
GSTR-1 offline-tool JSON for the return period
Every report as PDF or Excel
Smart insights: slow-moving, overstock, reorder, demand trend, bought-together (Premium)

Smart & automatic6 items

A daily business summary, sent automatically at 8:30pm
Automatic low-stock and payment-due checks
Nightly backups, and an on-demand export (Premium)
Restore from a backupComing soon
Smart Substitute: in-stock alternatives when a product is out (Premium)
Nearby Discovery: opted-in nearby shops, never their price (Premium)

Customer engagement4 items

Invoice, quotation and reminder shared on WhatsApp with one tap
Email and SMS notifications
Offers and coupon campaigns to customer groupsComing soon
Purchase-cycle reminders ("usually buys again in 30 days")Coming soon

Grow with your business3 items

Multi-branch: branch stock, transfers and branch-wise reports (Premium)
Subscription plans that unlock more as the shop grows
Multiple separate businesses on one accountComing soon

See it

What the screen looks like.

Real screenshots are being prepared.

Nothing is shown here rather than a placeholder image standing in for a real one.

Pricing

Start on Basic, and move up when the shop needs more than one branch or deeper reports. See the full breakdown and monthly price.

See pricing

Questions

Asked by hardware shop owners.

Is Hardware ERP ready to use?

Yes. Hardware ERP is ready today. Register and choose "Hardware shop" as your business type. On top of the shared billing, stock, purchases, customers, payments and reports, a hardware shop gets quotations, projects and site labour, and substitute suggestions switched on by default.

Does it handle products that look alike but differ by size or finish?

Yes. Products carry brand, size, material, colour and finish, with typo-tolerant search so near-identical hinges or screws are easy to tell apart.

Can I track what contractors owe on account?

Yes - customer credit limits, credit days and receivables ageing, per customer.

Can I bill GST and non-GST?

Yes. GST is set per line, so taxed items and 0% (non-GST) items can sit on one invoice. Every invoice prints as a Tax Invoice; a separate Bill of Supply format is not built yet.

Can I share bills on WhatsApp?

Yes, one tap, no API or credential needed.

Run your hardware shop on Hardware ERP today.

Free trial to start - a card is required when you register.

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